Fire Commissioners Minutes November 13, 2017

Regular Commissioner Meeting

(minutes pending approval)

November 13, 2017

Commissioner Chip Bogosian, Chairman, called the Regular Fire Commissioners meeting to order at 7:00PM, immediately adjourned and called for the Public Budget Meeting, at 7:01PM.

Present: Commissioners Bogosian, Murphy, and Margeson, Chief G. Francis, Assistant Chief O. Snell, Medical Officer N. White, Mechanic L. Pyke, Former Secretary/Treasurer Murray, Treasurer Davelaar, PIO L. Francis

Community Member: Frank Crawford

The minutes of October 9, 2017 were unanimously approved, with correction to who asked for IDs for the commissioners and staff. It was Commissioner Murphy who asked for the IDs, not Chief Francis.

Treasurer’s Report: Beginning November Operating Fund cash balance was $96,602.92. Beginning November General Investment Fund balance was $11,458.73. Beginning November Capital Fund cash balance was $72,844.83. Beginning November Capital Investment Fund balance was $32,372.54. Grand total is $213,279.02. October expenses were $17,415.31, payroll was $3,155.00, and FF stipends for September were $1,410.00 for a grand total of $21,980.31 in October expenditures. October revenue included $51,868.62 in taxes collected, $150 in donations, and $38.59 in interest.

Open:  None

Chief’s Report: See attached report for a list of drills and responses. On October 13th, Assistant Chief Snell attended NOAA Weather Training at the 911 center. NOAA believes that this winter will be similar to the winter of 2017. In regards to the West Skagit Training Center, the Department of Ecology has received all the paperwork to allow the training center to begin operation again. Anacortes is sending a copy of the Automatic Aid Agreement between Anacortes Fire and GIFD. The GIFD commissioners will need to sign the agreement.

Junior Firefighter applicant Cole Snell’s completed paperwork and a signed copy of the minutes approving his joining GIFD need to be sent to the county.

Old Business: Commissioner Margeson resumed the discussion from the last commissioners’ meeting about a Succession Plan. Commissioner Margeson noted the need to recruit more volunteers for GIFD and thought that compensation, such as a vehicle for the Fire Chief and a annunity plan, might help attract more volunteers to GIFD. Medical Officer White stated that Deb Bear had brought up the idea of providing health insurance to motivate more people to join GIFD. Chief Francis noted that any sort of compensation to attract new volunteers to GIFD would create a need to increase the tax levy. Chief Francis also mentioned that he is the lowest paid fire chief out of any other department he spoke to. Medical Officer White brought up the fact that retirement benefits have not increased much in the 25 years that she has been in service. If a more substantial retirement benefit was available, it might attract more volunteers to GIFD. Secretary Murray stated that only five dollars per month, per person goes into funding a retirement account.  Commissioner Margeson acknowledged that, currently, GIFD is running efficiently. However, if key people retire out of GIFD, the department won’t be able to provide the services that the community expects from GIFD. Commissioner Murphy suggested working now to identify people already in the department to step into leadership roles. Training and compensation could begin now to get people prepared to step into future leadership roles within GIFD. Mechanic Pyke also stated the need for more recruits, and thought that GIFD should actively search out appropriate candidates within the community. Mechanic Pyke also suggested discussing with community members what sort of incentives would it take for members of the community to join GIFD. Fire Chief Francis brought up the idea of sending out a flyer, discussing GIFD’s need for volunteers. PIO Francis brought up targeting people who have recently moved to Guemes Island, and Medical Officer White stated that it could be beneficial for members of GIFD to engage more with members of the community at social events. Commissioner Margeson proposed discussing recruitment and succession plan at the Officer’s meeting on January 15th, 2018.

Commissioner Bogosian brought attention to the fact that GIFD has Banked Capacity. Banked Capacity allows GIFD to ask for more money than the levy says, in case the district collects more taxes than originally planned.

Medical Officer White met with members of CERT to learn how GIFD and CERT can work together to triage the island in the event of natural disaster. Medical Officer White’s goal is to work with GIFD personnel to make sure they and their families are prepared for a major disaster. It is also important that GIFD become familiar with the building markers, CERT will use to mark buildings on the island for structural damage, victims trapped, etc.

New Business: Fire Chief Francis noted that currently the 2017 budget only allows $10,640 to operate GIFD for the rest of the year. The 2017 budget is falling short because of the purchase of the Air Trailer for $5,000, the pouring of the concrete pad, at $2900, for the air trailer, and some extensive repairs, in the amount of $4,100, to 1712. Fire Chief Francis asked for an amendment to the 2017 budget  to cover the expenses for the rest of the year. Commissioner Margeson moved to increase the budget by $15,000, and Commissioner Murphy seconded. All voted unanimously. This budget amendment will be Resolution 386.

Commissioner Murphy moved, and Margeson seconded to increase the tax levy by 1%. All voted unanimously. This will be Resolution 385.

The Budget for 2018 needs to be submitted to the county by 11/30/2018. Commissioner Margeson moves to approve the 2018 budget, and Commissioner Murphy seconded. All voted unanimously. This will be Resolution 384.

In order to assist the Transistion of Commissioners, Commissioner Bogosian will collect and prepare his notes and have them off to Commissioner-elect F. Crawford. The commissioners will decide who will be the new chairman during the January meeting.

The Commissioners reviewed the invoices from October 7, 2017 to November 10, 2017 and approved invoices in the amount of $17,415.31 and payroll of $3,155.00 for a total of $20,570.31

The next regular meeting will be December 11, 2017 at 7:00 PM in the Fire Hall.

The meeting adjourned at 7:45 PM.

Submitted by Eric Kankaala, Secretary


Skagit County Fire District 17

Commissioner Chip Bogosian, Chairman

Chief's Report Oct 2017

GIFD Budget Report November 2017

Public Budget Meeting for 2018

2018 Proposed Budget



Tags: gifd