Fire Commissioners Minutes October 9, 2017

 

SKAGIT COUNTY FIRE DISTRICT 17

(minutes pending approval)

October 9, 2017

Commissioner Chip Bogosian, Chairman, called the Regular Fire Commissioners meeting to order at 7:00 PM.

Present: Commissioners Bogosian, Murphy, and Margeson, Assistant Chief O. Snell, Medical Officer N. White, Mechanic L. Pyke, Secretary/Treasurer Murray, Secretary-elect Kankaala, Treasurer-elect Davelaar

Community member: Frank Crawford

The minutes of September 11, 2017 were unanimously approved, with correction to the spelling of Gail Nicolls’ name.

 

Treasurer’s Report: Beginning October Operating Fund cash balance was $52,104.69. Beginning October General Investment Fund balance was $11,448.64. Beginning October Capital Fund cash balance was $72,844.83. Beginning October Capital Investment Fund balance was $32,344.04. Grand total is $168,742.20. September expenses were $3,414.24, payroll was $3,552.00, and FF stipends for September were $1,323.00 for a grand total of $8,289.24 in September expenditures.

 

Resolution: Commissioners need to appoint Treasurer-elect Linda Davelaar as the new Investment Officer for the District to replace Diane Murray who will retire effective October 31. Commissioner Margeson made a motion to appoint Linda Davelaar the new Investment Officer, effective November 1, 2017. Commissioner Murphy seconded and the motion passed unanimously. This will be Resolution 382.

 

Open: Commissioner Bogosian asked that a recent citizen assist be recognized. Members of GIFD assisted a Guemes Island resident in getting into her house after surgery. GIFD is always willing to offer citizen assists when appropriate. Frank Crawford asked about line items in the Budget Report labeled DOR use tax. When items for GIFD are purchased out of state, the Skagit County Auditor treats the item as if it had been purchased in Washington and pays the state sales tax for the item. Any such amounts that are paid will appear on the monthly balance sheet prepared by the Skagit Auditor. He also asked about Back-up pagers and the question was deferred to Chief Francis who was absent.

 

Chief’s Report: See attached report for a list of drills and responses. On September 15, two members of GIFD provided assistance with putting a Guemes Island community member’s boat in storage. On September 19, one representative of GIFD attended a SAR, Search and Rescue, Round table at the USCG Station in Bellingham. On September 23, three members of GIFD provided a safety boat crew for the Lake Samish Rowers Race. On the morning of September 24, three members of GIFD provided a safety boat for the Guemes Channel Master Swimmer crossing. On September 27, two members of GIFD performed a flow test on the Clark Point hydrant. On September 29, one GIFD member attended training for Bakken Oil Train Transport.

As of the date of the Commissioners meeting, one EMT has completed two modules.

GIFD total award of the SCBA grant was $134,945.00. GIFD’s ten percent matching share of the grant was $13,494.

GIFD Chief Francis wants to implement an Automatic First Response Agreement with the Anacortes Fire Department (AFD). Such an agreement between GIFD and AFD is under review at the City of Anacortes legal department; and GIFD Fire Commissioners received a copy. A mutual aid agreement with AFD is already in place, where AFD will respond at our request. In the new agreement, in the event of a fire emergency on Guemes Island, AFD will automatically respond with crew and fire engine rather than wait for our call.

Junior Firefighter applicant Cole Snell completed background check and health exam. Chief Francis would like to issue photo ID cards to the GIFD Fire Commissioners and staff.

 

Old Business: Commissioner Bogosian asked whether the Skagit County Auditor will act as our accountant for 2018. GIFD has not received notification that they will; however, the Skagit Auditor has provided accounting services for several years.

 

New Business: Commissioner Margeson brought up the need for a succession plan as GIFD members leave the department. Based on the average age of our volunteers, GIFD is the oldest in Washington state. GIFD will need to figure out how to replace key people as they retire out of the organization.

Regarding the 2018 property tax levy, the Certification of Levies form needs to be submitted to the Skagit County Commissioners by November 30, 2017. A copy of this form must also be sent to the Assessor’s office. Taxing districts with a population of less than 10,000 are allowed a tax levy of 1% more than they collected in 2017 if they submit a Resolution/Ordinance stating the amount of the increase and the percentage of increase from the previous year. If no Resolution/Ordinance is submitted with the Budget request, GIFD will only receive what was levied in 2017, plus any additional revenue from new construction, annexation, and additional state assessed utility value.

Commissioner Margeson noted that a piece of property is for sale on Guemes Island Road for $249,000. Budget wise, this property is not a viable option for GIFD. Commissioner Margeson will continue to look for an appropriate property for a new fire department. Two acres is ideal space for a new fire department.

 

The Commissioners reviewed the invoices from September 9, 2017 to October 6, 2017 and approved invoices in the amount of $3,414.24 and payroll of $3,552.00 for a total of $6,966.24.

 

A public budget hearing will be November 13, 2017 at 7:00 PM in the Fire Hall.

The next regular meeting will follow immediately at 7:15 PM.

 

The meeting adjourned at 7:45 PM.

Submitted by Eric Kankaala, Secretary

 

____________________________________________

Skagit County Fire District 17

Commissioner Chip Bogosian, Chairman

 

Chief's Report September 2017

GIFD Budget Report October 2017