Fire Commissioners Minutes April10, 2017
SKAGIT COUNTY FIRE DISTRICT 17
(Minutes pending approval)
April 10, 2017
Commissioner Chip Bogosian, Chairman, called the Regular Fire Commissioners meeting to order at 7:00 PM.
Present: Commissioners Bogosian, Murphy and Margeson, Chief G. Francis, Assistant Chief O. Snell, Medical Officer N. White, PIO L. Francis and Secretary Murray. Community members: Frank Crawford
The minutes of March 13, 2017 were unanimously approved as written.
Treasurer’s Report: Beginning April Operating Fund cash balance was $71,608.40. Beginning April General Investment Fund balance was $11,397.91. Beginning April Capital Fund cash balance was $37,532.75. Beginning April Capital Investment Fund balance was $42,491.07. March expenses were $6,346.02, payroll was $3,298, and FF stipends total for March was $1,589 for grand total of $11,233.02 in March expenditures.
Final 2016 expenditures of $2,397.40 were approved at the January meeting and submitted to the Skagit Auditor before the cutoff date. However, due to error by the Skagit Auditor, those expenditures were applied to the 2017 budget. The Auditor’s office says access is closed to 2016 budgets and it cannot be corrected. It doesn’t change our cash balance, it only affects the budget. Commissioner Murphy moved and Commissioner Margeson seconded a motion to increase the 2017 budget by $2,397.40 and enter that on the budget sheet as a line item: Skagit Auditor Error. Motion passed unanimously. This will be Resolution 375.
Secretary Murray adjusted the budget figures for 2016 & 2017 and presented a revised Final December 2016 Budget Report. The final 2016 report shows that GIFD underspent its budget by $13,682.33* (see footnote) and had an Operating Fund cash balance of $53,685.70 as of December 31, 2016. Commissioner Murphy moved and Commissioner Margeson seconded a motion to transfer $25,000 from the Operating Fund to the Capital Investment Fund. Motion passed unanimously. This will be Resolution 376. Later this spring, Commissioners expect to attend an investment seminar presented by Mike Urban, Skagit County Investment Officer.
Secretary Murray reported that the 2016 Annual Report is complete and filed with the Washington State Auditor.
Chief Francis commented that between three projects we have upcoming capital expenditures of $30K or less. Those funds represent our share of (1) West Skagit Training Center Water Retention Project; (2) SCBA grant; and (3) Mobile Fire Prop Grant as discussed in March. Commissioners agreed that, when those expenditures occur, payment would come from the Capital Fund.
Chief’s Report: See separate report for a list of drills and responses. Chief Francis presented an application for new recruit Wyatt Winston pending physical exam. Commissioners approved the application effective today. Holly Rainwater resigned citing lack of time to devote to GIFD. The West Skagit Training Center Water Retention Project is complete. While accounting is not yet finished, the estimate of our share is $7,485. In light of the recent after-hours 911 call where no Guemes Ferry crewmember responded, leaving the Strait Arrow captain and AFD paramedics waiting on the dock, Chief Francis told of his plans to meet with Ferry Manger Rachel Rowe and the Anacortes Fire Department. Topics will include after-hours ferry crew response; how to mitigate fires that occur on the Guemes ferry; and whether or not fireworks have been declared hazardous by the Coast Guard. Commissioner Murphy expressed a desire to attend the meeting and suggested that Anacortes Police be invited. Chief Francis agreed and suggested that a representative from Skagit 911 be invited as well. In the above-mentioned after-hours call, a helicopter from Airlift Northwest in Bellingham was mobilized for alternate transport.
Old Business: Commissioner Bogosian read a draft letter regarding two acres GIFD would like to acquire to build a badly needed modern fire station. He will finalize and mail the letter soon. Commissioner Margeson said we need to get more serious about completing the fireworks signs. Size of the signs will be at least 4 x 6 feet with a message that is short but effective with either a medical or fire theme and signed Guemes Island Fire Department. Commissioner Bogosian will obtain price quotes. A designer has been selected. Once we have price quotes, funding options will be discussed, verbiage and possible images finalized, and signs ordered for installation prior to July 4.
New Business: Two strong candidates have applied for the Treasurer/Secretary position. Commissioners will invite both of them for a brief interview on May 8, preceding the public meeting. Because this is a personnel matter, the interviews will be separate and private (not open to the public).
The Commissioners reviewed the invoices from March 11 to April 7, 2017 and approved invoices in the amount of $6,346.02, payroll of $3,298, and FF stipends of $1,589 for grand total of $11,233.02 in March expenditures.
The next regular meeting will be May 8, 2017, at 7 PM in the Fire Hall.
The meeting adjourned at 7:55 pm.
Diane Murray, Secretary
Skagit County Fire District 17
Commissioner Chip Bogosian, Chairman
*The Final December 2016 Budget Report does show that GIFD underspent its budget by $13,682.33. However, after adjusting for the Skagit Auditor error of $2,397.40, we actually underspent by $11,284.93. This only affects the budget bottom line, not our cash balance.