Holiday Hideaway Association Board Meeting
February 21, 2010


Present:  Sharon Schlittenhard,  Gerry Francis, Anne Casperson, Mike Jackets, Laura Saunders.  Absent:  Kit Harma, David McKibben.  Guest --- Mark Spahr.
Called to order at 11:10.

1.    Water Company report –

One existing share was released and resold immediately.

Reviewed the status of the compliance order ---Mark reviewed the content of the order and the steps we have taken and will take to insure that we return to full compliance (green status).

If there is a further violation then permanent disinfection facilities will need to be installed within 120 days.   DOH has been kept fully informed and is working with us.

Mark reviewed proposed designs for a water treatment/chlorination plant should we have to install one.  Although there is a problem with the required daily monitoring, the Board discussed that we will probably want to plan for the eventual installation of a chlorination facility.  Advice from Department of Health is to train several volunteers/board members to sample at their houses on a daily basis.   Currently putting in chlorine once a week as a safeguard.

    Budget implications --- The Board reviewed the planned and actual expenditures and revenue for 2009, and was  pleased that we are ending the year with a slight surplus.  The budget for 2010 shows the revenue estimates assumed from the sale of a few water shares that will be possible once our comprehensive plan is approved and well 5 is full on line.

      Also time to install emergency generator fueled by propane.  

      A surplus is forecast for 2010 that will build up capital funds.  Mark reviewed a long term capital replacement and associated funding plan.  Total replacement cost for the current installation is in the neighborhood of  $1.43 million.

    Mower and chemical storage shed are under construction.


2.      Tree cutting request.  The requestor has reviewed the location with the county, and it has been     determined that the trees in question are not in the critical area, but rather in the road right of     way.  After review by the Commons Committee the board agreed to write approving the         removal of the trees in this particular circumstance, and will request replanting of the disturbed     area with native species.    

3.   Covenant Amendment.   Following up on the ballot and voting on the proposed change that would allow covenant, we will ask for legal guidance before proceeding.  There is board interest in some housekeeping revisions to be brought before the annual meeting in April.

4.   HHA Annual Meeting.   The Board discussed the timing and agenda for the annual meeting --- probably will be third Saturday in April (the 17th).  We will plan for another board meeting before the mailing for the annual meeting is done. There are two positions open for the Board --- Saunders and Harma.

Meeting adjourned at 1:00 pm.

Laura Saunders,
Secretary